Everything your maintenance team does. Compliance and operations, in one place.
Built for senior-living facilities that can’t afford enterprise software or six-month implementations.
Card required for the trial · The demo needs no account
$149 per licensed facility. $99 for each one after.
- License / CCN
- 28-5xxx
- Scope
- Whole facility
PCREE Electrical Safety Tests
- Device
- Bed 214-B · Room 214
- Performed
- by D. Reyes, Maintenance
- Result
- FAIL
- Reference
- K-921 — Electrical Equipment – Testing and Maintenance Requirements
Deficiencies
- Tag
- K-921 — Electrical Equipment – Testing and Maintenance Requirements · SERIOUS · open
- Location
- Room 214
- Plan of Correction
- Drafted · due in 10 days
Your maintenance team runs the building on a clipboard, a spreadsheet, and memory. Then a surveyor walks in and asks for the paperwork.
Compliance and maintenance, one workflow
A failed electrical safety test doesn’t just log a finding. It tags the deficiency K-921, opens the work order, starts the Plan of Correction, and lands in your survey packet — automatically. Most tools do compliance or maintenance. Your team does both.
Set up in an afternoon, not six months
Photograph a nameplate — the AI reads the make, model, and serial. A setup checklist walks you through the rest, and it updates itself as you go. Your foreman can use it without training. If he gets stuck, the built-in assistant will teach him.
AI that knows when to keep its mouth shut
Report “the A/C is out in 214 and it’s hot” and TagProof works out the room, weighs the risk to a vulnerable resident, and sets the priority — showing you exactly why. Ask it a code question it can’t answer from the requirement library, and it tells you to check with your AHJ instead of guessing.
Walk into a survey with the paperwork already done
One tap produces the packet: every test, every deficiency with its CMS K-tag, every plan of correction — with the evidence photos sitting next to the records they document.
What’s inside
- Life-safety inspections (NFPA 101)
- Electrical safety testing (NFPA 99 / PCREE)
- Deficiencies & Plans of Correction
- CMS K-tag citations
- Survey packet export
- Work orders with AI triage
- Reports that close the loop
- Setup from the public record
- Preventive maintenance
- Recurring rounds
- Floor-plan map
- Vendors, parts & receipts
- Equipment cost history
- Readiness dashboard
- Shift handoff logs
- Works offline
What the maintenance system you already run doesn’t do
A general work-order system was built for every kind of building. TagProof was built from the life-safety survey outward, for the people who have to pass it. Here is what that difference looks like.
Built from the survey outward
A general system logs a task. TagProof carries the survey record: the deficiency with its K-tag, the Plan of Correction, the evidence, and the packet a surveyor asks for.
The nameplate does the typing
Photograph it and the equipment exists — make, model and serial read for you. Others take the photo, then hand you the blank fields.
Set up from the public record
Pick your building by name and the address, license and kind fill in. A campus with two licenses is offered as two records, so each survey has its own.
The report comes back to the reporter
A nurse scans a code, reports the call light, and hears back when it's fixed — no account, no shared station login, and never an email for every edit.
Triage that weighs the resident, not the ticket
Priority is set from the risk to a vulnerable resident, with the reasoning shown, and a second report of the same leak is flagged before anyone chases it twice.
Works in the basement
No signal, nothing lost. Inspections, capture and rounds finish where you are and sync when you're back in range.
Your building already has a page
Every nursing home's life-safety record and the assisted living registries of ten states, refreshed monthly. Nobody else publishes the record.
A price, not a quote
The number is on this page. No demo to book, no implementation to schedule, no sales cycle between your foreman and the first scan.
Switch without starting over.
Whatever you run today can export a spreadsheet. Upload it, and your rooms, equipment and open work orders are here, with nothing re-entered.
Step 1: Export what you have
Rooms, equipment, vendors, parts — and your open work orders. Any CSV or Excel export will do; title rows, odd headings and blank lines are expected.
Step 2: Upload it and check the preview
Columns are mapped for you and every reading is shown before anything is saved — “Resident Room - Room 203-1” is room 203. A room or device type it doesn’t recognise stops and asks. Nothing is invented, and the whole import undoes in one click.
Step 3: Print the door tags and start scanning
Your open work orders arrive with their priority, their open date and the number you knew them by. Print a tag for each door and each device, and the first scan is the same afternoon.
No modules. No add-ons. No quotes. No demo required to see the price.
$1,490 / year
$124/month · You save $298 a year
$149 for your first licensed facility, $99 for each one after.
- Every feature, every facility
- Unlimited users — your whole team
- 30-day free trial
- Cancel anytime
Card & facility license numbers required · Nothing charged until the trial ends
TagProof was designed with a maintenance foreman at a Nebraska senior-living facility — every feature checked against how the job actually gets done. Not by watching a demo. By watching the work.
Questions
Do I need a credit card to start?
Yes — a card starts your 30-day free trial. Nothing is charged until the trial ends; the card on file is what lets your subscription continue without interruption when it does.
How long does setup take?
Most facilities are capturing equipment the same afternoon. The setup checklist shows you exactly what to do, and it derives from your real data — no fake checkboxes.
I already have my rooms and equipment in a spreadsheet. Do I have to re-enter them?
No. Upload the CSV or Excel export from whatever you use today and TagProof maps the columns for you — rooms, equipment, vendors, parts and, if you’re leaving another system, its open work orders, which arrive with their priority, their open date and the number you knew them by. It reads the column headings and the shape of the data, never your values, and it reads another system’s spelling the way you would: “Resident Room - Room 203-1” is room 203. Anything it doesn’t recognise, an unfamiliar room or device type, stops and asks rather than guessing, and the whole import can be undone in one click. A PDF list can’t be read back reliably, so open it in Excel first.
What if my staff aren’t technical?
The assistant answers “how do I…” questions in plain language and takes you to the right screen.
Does it work without signal?
Yes. Inspections, capture, rounds, and reports all work offline and sync when you’re back in range.
What counts as a “facility”?
One licensed facility (your CCN/state license). A campus with multiple licenses is multiple facilities — and when you set up, picking your building from the public record offers the other license on the campus as its own facility.
Can I export my data?
Yes — survey packets, financial summaries, and records, any time. Every list — work orders, equipment, parts, vendors, history — also downloads as a spreadsheet, so your data is never locked in.
The Life Safety Index
Every Medicare-certified nursing home in the country is inspected against the Life Safety Code, and every finding is published as a numbered tag. We compiled all of it into a plain reference — one page per facility, one per tag — and put it up for anyone to read.
Building it turned up something nobody had measured: which state a facility is in explains about 30% of the variation in how many citations it receives, while its bed count explains under 1%. That is a difference in how surveys are conducted, not in how buildings are run — so every comparison on the site is against a facility’s own state.
The Assisted Living Index
There is no federal record of assisted living. Each state licenses and inspects its own facilities and writes findings up in its own tag codes, and only some publish them in a usable form. We republish those records one state at a time — one page per licensed facility, one per tag — in the same plain reference.
Published so far: Florida, Texas, California, Arizona, Oregon, Georgia, Virginia, Iowa, Utah, West Virginia. A state is added when its agency publishes inspection findings that can be read facility by facility; the two records are never combined or scored against each other.
Walk into your next survey with the paperwork already done.
Card required for the trial · The demo needs no account