The nameplate does the typing.
Photograph it and the equipment exists — make, model and serial read for you, and its routine checks scheduled as it’s saved.
- NFPA 101
- NFPA 99 · PCREE
- CMS K‑tags
- Works offline
The survey packet that writes itself.
Scan the door. Do the work. TagProof turns every inspection, test and repair into cited, evidenced proof — built for senior-living facilities that can’t afford enterprise software or six-month implementations.
Card required for the trial · The demo needs no account
$149per licensed facility / month$99 for each one after
See it in 30 seconds.
One scan, one failed test, and everything that follows — through to the survey packet.
One failed test. Five records. Nothing re‑typed.
Most tools do compliance or maintenance. Your team does both — so TagProof carries a finding from the scan all the way to the survey packet.
- Scandoor tag · Room 214
- Test failsNFPA 99 · PCREE
- K‑tag citedK‑921 · CMS 2786R
- Work orderopened from the failure
- Plan of CorrectionAI draft · you set the date
- Survey packetone tap · evidenced
Everything your maintenance team does. In one place.
Designed with a maintenance foreman at a Nebraska senior-living facility — every feature checked against how the job actually gets done. Not by watching a demo. By watching the work.
LIVE · ONE WORKFLOW
One failed test, carried to the packet.
Weighs the resident, not the ticket.
“The A/C is out in 214 and it’s hot.”
HIGH · ROOM 214Heat risk to a vulnerable resident — reasoning shown.
Works in the basement.
No signal, nothing lost. Inspections, capture and rounds sync when you’re back in range.
The report comes back.
A nurse scans a code, reports the call light, and hears back when it’s fixed — no account, no shared login.
Checks that prove themselves.
Ask for a photo on the checks that matter and a reason for every N/A. Every check is marked on time or late, in the history and the survey packet.
Start from the record you have.
Import past checks from your old system’s work history or your own log. Each lands as a dated record, and its schedule picks up from the day it was last done.
Know what surveyors cite here.
The tags CMS surveyors cite most at your state’s nursing homes, set against your building’s own checks and rounds, with what to look for on the next walk.
When the alarm or sprinklers are out.
Open an impairment, see how long the system has been out, record who you told, and log the fire-watch rounds as you walk them.
The plan, drafted from your records.
Press Draft with TagProof for a first draft in five parts, written from the finding’s own records. You edit it, set the dates and send it.
When the 2567 arrives.
For a nursing home, TagProof counts the ten days, lines each citation up against your records on file, and drafts the dispute request for you to edit.
A general maintenance system logs a task. TagProof carries the survey record.
The survey record
General system:Logs a task.
TagProof: The deficiency with its K‑tag, the Plan of Correction, the evidence, and the packet a surveyor asks for.
Equipment capture
General system:Takes the photo, then hands you the blank fields.
TagProof: Make, model and serial read from the nameplate.
Setup
General system:Starts from a blank form.
TagProof: Pick your building from the public record; the address, license and kind fill in.
Staff reports
General system:A shared station login, or an email for every edit.
TagProof: Scan, report, and hear back when it’s fixed. No account.
Price
General system:A quote, after a demo.
TagProof: $149 per licensed facility, on this page.
SWITCHING
Switch without starting over.
Whatever you run today can export a spreadsheet. Upload it, and your rooms, equipment, open work orders and past checks are here, with nothing re-entered.
Step 1: Export what you have
Rooms, equipment, vendors, parts, your open work orders — and your past checks, from your old system’s work history or your own log. Any CSV or Excel export will do; title rows, odd headings and blank lines are expected.
Step 2: Upload it and check the preview
Resident Room - Room 203-1 → Room 203
Columns are mapped for you and every reading is shown before anything is saved. Anything it doesn’t recognise stops and asks, and the whole import undoes in one click.
Step 3: Print the door tags and start scanning
Open work orders arrive with their priority, their open date and the number you knew them by. Each past check lands as a dated record, and its schedule picks up from the day it was last done. The first scan is the same afternoon.
PRICINGA price.
A price.
Not a quote.
No modules. No add-ons. No demo required to see the number.
- Every feature, every facility
- Unlimited users — your whole team
- 30‑day free trial
- Cancel anytime
Licensed facilities
$1,490 / year
$124/month · You save $298 a year
$149 for your first licensed facility, $99 for each one after.
Card & facility license numbers required · Nothing charged until the trial ends
PUBLIC RECORD · REFRESHED MONTHLY
Your building already has a page.
Two free references built from the public inspection record. No account, no pitch — look up any facility and read what the surveyors found.
FREE · NO ACCOUNT
The Life Safety Index
Every Medicare-certified nursing home is inspected against the Life Safety Code, and every finding is published as a numbered tag. We compiled all of it into a plain reference — one page per facility, one per tag.
30%of the variation in citations is explained by which state a facility is in.
- STATE
- ~30%
- BED COUNT
- <1%
Bed count explains under 1%. That is a difference in how surveys are conducted, not in how buildings are run — so every comparison is against a facility’s own state.
FREE · NO ACCOUNT
The Assisted Living Index
There is no federal record of assisted living. Each state licenses and inspects its own facilities, in its own tag codes. We republish those records one state at a time — one page per licensed facility, one per tag.
15states published so far. The two records are never combined or scored against each other.
- Florida
- Texas
- California
- Arizona
- Oregon
- Georgia
- Virginia
- Iowa
- Utah
- West Virginia
- New York
- Wisconsin
- North Carolina
- Illinois
- Indiana
A state is added when its agency publishes inspection findings that can be read facility by facility.
QUESTIONS
Asked before you had to.
Do I need a credit card to start?
Yes — a card starts your 30-day free trial. Nothing is charged until the trial ends; the card on file is what lets your subscription continue without interruption when it does.
How long does setup take?
Most facilities are capturing equipment the same afternoon. The setup checklist shows you exactly what to do, and it derives from your real data — no fake checkboxes.
I already have my rooms and equipment in a spreadsheet. Do I have to re-enter them?
No. Upload the CSV or Excel export from whatever you use today and TagProof maps the columns for you — rooms, equipment, vendors, parts and, if you’re leaving another system, its open work orders, which arrive with their priority, their open date and the number you knew them by. It reads the column headings and the shape of the data, never your values, and it reads another system’s spelling the way you would: “Resident Room - Room 203-1” is room 203. Anything it doesn’t recognise, an unfamiliar room or device type, stops and asks rather than guessing, and the whole import can be undone in one click. A PDF list can’t be read back reliably, so open it in Excel first. Your past checks come in the same way, from your old system’s work history or your own log: each lands as a dated record marked Imported, and its schedule picks up from the day it was last done.
What if my staff aren’t technical?
The assistant answers “how do I…” questions in plain language and takes you to the right screen.
Does it work without signal?
Yes. Inspections, capture, rounds, and reports all work offline and sync when you’re back in range.
What counts as a “facility”?
One licensed facility (your CCN/state license). A campus with multiple licenses is multiple facilities — and when you set up, picking your building from the public record offers the other license on the campus as its own facility.
Can I export my data?
Yes — survey packets, financial summaries, and records, any time. Every list — work orders, equipment, parts, vendors, history — also downloads as a spreadsheet, so your data is never locked in.